How do I create an AI usage policy for my company?
Category:LLM Privacy & Compliance
Quick Answer
Essential elements: data classification (public/internal/confidential), approved tools list, prohibited actions (passwords, API keys, PII), approval process for new tools, incident response procedures, mandatory training, and usage monitoring.
Detailed Answer
Essential elements:
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Data classification: Define what can/cannot go to AI tools
- Public information → Any tool
- Internal data → Approved enterprise tools only
- Confidential/PII → Local models only or prohibited
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Approved tools list: Which AI tools are sanctioned, with which plans
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Prohibited actions: Never enter passwords, API keys, customer PII, source code with trade secrets, legal documents
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Approval process: Who approves new AI tools and integrations
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Incident response: What to do if sensitive data is accidentally sent
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Training requirements: Mandatory training for all employees
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Monitoring: How usage is tracked (DLP, network monitoring)
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